Arrival Checklist

Due to COVID-19 and changes to on-campus services, arrival instructions contine to be updated for fall 2020. Please check back regularly for updates. In the meantime if you need assistance, please email iesc@uwo.ca.

Checklist for new Graduate Students studying in Canada

STEP 1: Email your valid Study Permit

Email your valid Study Permit to the School of Graduate and Postdoctoral Studies (SGPS) - kmaruoka@uwo.ca.      

*International Students must have a valid Study Permit in order to begin their studies from within Canada (whether their academic program will be in person or online).

STEP 2: Get your WesternONE Student Card

Upload your photo and government issued ID (passport)

If you live in London: Starting on August 31, you can pick up your student card in the Great Hall in Somerville House.

If your courses are fully online and you are living outside of London: Western will mail your card in September. More details to come! Make sure that your home address is up to date on your Student Center account. You can request to use your preferred name on your student card and class list. Your student card is also your bus pass (starting Sept. 1), your Campus Rec (gym) access, library card, and more!

STEP 3: Pay Your Tuition Fees

Log in to your Student Center account to check your Online Tuition Account. Pay any outstanding tuition fees.

STEP 4: Check in with your Academic Department

Contact your Graduate Program Coordinator about course selection, TA duties, and program specific questions etc.

Introduce yourself to your supervisor and talk about expectations. Read Relations with Supervisors: A Guide for Graduate Students.

STEP 5: Your Health Insurance Plans

University Health Insurance Plan (UHIP)

  • Mandatory for all international students and their family members (spouse and children) who are in Ontario.
  • Check your Western email for your health card. Students who are in Ontario while enrolled in online classes are still required to have UHIP.
  • If you arrive in Ontario before September 1, provide your arrival date to Diana Ostia at dostia@uwo.ca and attach valid proof of your arrival (plane ticket or boarding pass). Your UHIP start date will be adjusted.
  • Enroll your family members within 30 days of arriving (see UHIP handout) iesc.uwo.ca/uhip 

SOGS Extended Health Plan Includes some coverage of prescription drugs, as well as basic dental care and vision coverage. sogs.ca/healthplan/

STEP 6: Update Your Address and Emergency Contacts

Log in to your Student Center account and update the following:

  • Your home address to your new London address 
  • Your emergency contacts (can be worldwide). It is recommended that you include a family member.
  • Your Social Insurance Number (once you receive it)

Update your contact information on AlertWesterU to receive important messages in case of a campus-wide emergency.

STEP 7: Covid-19 Specific Resources

Stay up to date with Western’s Covid-19 processes, procedures and resources for students:

Other Important Things to Do

Checklist for new Undergraduate Students studying in Canada

STEP 1: Get your WesternONE Student Card

Upload your photo and government issued ID (passport)

If you live in London: Starting on August 31, you can pick up your student card in the Great Hall in Somerville House.

If your courses are fully online and you are living outside of London: Western will mail your card in September. More details to come! Make sure that your home address is up to date on your Student Center account. You can request to use your preferred name on your student card and class list. Your student card is also your bus pass (starting Sept. 1), your Campus Rec (gym) access, library card, and more!

STEP 2: Pay Your Tuition Fees

Log in to your Student Center account check your Online Tuition Account. Pay any outstanding tuition fees.

STEP 3: Your Health Insurance Cards

University Health Insurance Plan (UHIP)

  • Mandatory for all international students and their family members (spouse and children) who are in Ontario.
  • Check your Western email for your health card. Students who are in Ontario while enrolled in online classes are still required to have UHIP.
  • If you arrive in Ontario before September 1, provide your arrival date to Diana Ostia at dostia@uwo.ca and attach valid proof of your arrival (plane ticket or boarding pass). Your UHIP start date will be adjusted.
  • Enroll your family members within 30 days of arriving (see UHIP handout) iesc.uwo.ca/uhip 

USC Extended Health Plan

Includes some coverage of prescription drugs, as well as basic dental care and vision coverage. Purplecare.ca

STEP 4: Update Your Address and Emergency Contacts

Log in to your Student Center account and update the following:

  • Your home address to your new London address 
  • Your emergency contacts (can be worldwide). It is recommended that you include a family member.
  • Your Social Insurance Number (once you receive it)

Update your contact information on AlertWesterU to receive important messages in case of a campus-wide emergency.

STEP 5: Complete the Thriving Foundations Program and the International Student Orientation Modules

Thriving Foundations is a 3-part transition program to help you succeed academically as a new Western student. Complete the SmartStart Academic and Learning Modules.

Complete the International Student Orientation modules to learn more about Western and Canadian culture, unwritten rules of the Canadian classroom, key academic values in Canada, important immigration information, wellness and safety tips, and more! You can also connect with other international students on IESC’s OWL site for new students.

STEP 6: Stay Updated with Covid-19 Specific Resources

Stay up to date with Western’s Covid-19 processes, procedures and resources for students:

Other Important Things to Do

Checklist for new Graduate Students Studying from Overseas

STEP 1: Get your WesternONE Student Card

Students will be required to show their Western ONECard to verify their identity when writing remotely proctored exams.

Upload your photo and government issued ID (passport)

If you live in London: Starting on August 31, you can pick up your student card in the Great Hall in Somerville House.

If your courses are fully online and you are living outside of London: Western will mail your card in September. More details to come! Make sure that your home address is up to date on your Student Center account. You can request to use your preferred name on your student card and class list. 

STEP 2: Pay Your Tuition Fees

Log in to your Student Center account check your Online Tuition Account. Pay any outstanding tuition fees.

STEP 3: Check in with your Academic Department

Contact your Graduate Program Coordinator about course selection, TA duties, and program specific questions etc.

Introduce yourself to your supervisor and talk about expectations. Read Relations with Supervisors: A Guide for Graduate Students.

STEP 4: Your Health Insurance Plans

University Health Insurance Plan (UHIP)

  • Mandatory for all international students and their family members (spouse and children) who are in Ontario.
  • Check your Western email for instructions on notifying Western if you will be living outside of Ontario. Students who are in their home country due to travel restrictions are not required to have UHIP. iesc.uwo.ca/uhip

SOGS Extended Health Plan Includes some coverage of prescription drugs, as well as basic dental care and vision coverage. sogs.ca/healthplan/

STEP 6: Update Your Address and Emergency Contacts

Log in to your Student Center account and update the following:

  • Your home address 
  • Your emergency contacts (can be worldwide). It is recommended that you include a family member.
  • Your Social Insurance Number (once you receive it)

Update your contact information on AlertWesterU to receive important messages in case of a campus-wide emergency.

STEP 7:Covid-19 Specific Resources 

Stay up to date with Western’s Covid-19 processes, procedures and resources for students:

Other Important Things to Do

Checklist for Undergraduate Students studying overseas

STEP 1: Get your WesternONE Student Card

Students will be required to show their Western ONECard to verify their identity when writing remotely proctored exams.

Upload your photo and government issued ID (passport)

If your courses are fully online and you are living outside of London: Western will mail your card in September. More details to come! Make sure that your home address is up to date on your Student Center account. You can request to use your preferred name on your student card and class list. 

STEP 2: Pay Your Tuition Fees

Log in to your Student Center account check your Online Tuition Account. Pay any outstanding tuition fees.

STEP 3: Your Health Insurance Plans

University Health Insurance Plan (UHIP)

  • Mandatory for all international students and their family members (spouse and children) who are in Ontario.
  • Check your Western email for instructions on notifying Western if you will be living outside of Ontario. Students who are in their home country due to travel restrictions are not required to have UHIP. iesc.uwo.ca/uhip

USC Extended Health Plan

Includes some coverage of prescription drugs, as well as basic dental care and vision coverage. Purplecare.ca

STEP 4: Update Your Address and Emergency Contacts

Log in to your Student Center account and update the following:

  • Your home address 
  • Your emergency contacts (can be worldwide). It is recommended that you include a family member.
  • Your Social Insurance Number (once you receive it)

Update your contact information on AlertWesterU to receive important messages in case of a campus-wide emergency.

STEP 5: Complete the Thriving Foundations Program and the International Student Orientation Modules

Thriving Foundations is a 3-part transition program to help you succeed academically as a new Western student. Complete the SmartStart Academic and Learning Modules.

Complete the International Student Orientation modules to learn more about Western and Canadian culture, unwritten rules of the Canadian classroom, key academic values in Canada, important immigration information, wellness and safety tips, and more! You can also connect with other international students on IESC’s OWL site for new students.

STEP 6: Covid-19 Specific Resources

Stay up to date with Western’s Covid-19 processes, procedures and resources for students:

Other Important Things to Do

 

Checklist for New Graduate Students Studying in Canada - PDF

Checklist for New Undergraduate Students Studying in Canada - PDF

Checklist for New Undergraduate Students Studying Overseas - PDF

Checklist for New Graduate Students Studying Overseas -PDF