New Student Arrival Checklist for Graduate Students

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STEP 1: Activate Your Registration

Activate your registration and clear any admission conditions by emailing a clear copy of your study permit to Chris Bell at

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STEP 2: Check in with your Graduate Program

Contact your graduate program about:

  • course enrolment
  • funding and part-time employment (Teaching or Research Assistant) duties (if applicable)
  • program-specific questions

Once your admission conditions have been cleared and your registration has been activated, login to your Student Center account to complete Steps 3 through 5.

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STEP 3: Get your WesternONE Student Card

Upload your photo and government issued ID (passport).

Get details on where and when to pick up your WesternONE card here

You can request to use your preferred name on your student card and class list by filling out this  online form and send it via email from your Western email to

Your student card can also be used for your meal plan, Campus Recreation (gym) access, library card and more!

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STEP 4: Pay Your Tuition and Ancillary Fees

In Student Center, check your Online Statement of Account. By the deadlines indicated, pay any outstanding tuition and ancillary fees not covered by your funding.

Fee payment methods.

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STEP 5: Apply for a Social Insurance Number

If you plan to work while in Canada, either as an on-campus or off-campus employee, or a teaching or research assistant, you must have a Social Insurance Number in order to receive payment for work in Canada.

For more information, visit the Social Insurance Number page, register to attend a SIN Clinic on campus, or apply at Service Canada.

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STEP 6: Update Personal Information and Emergency Contacts

In Student Center, update the following:

  • Your new London address.
  • Your emergency contacts (can be worldwide). It is recommended that you include a family member.
  • Your Social Insurance Number (once you receive it).

 You should also visit AlertWesternU and update your contact information to receive important messages in case of a campus-wide emergency.

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STEP 7: Review Your Health Insurance Plans 

University Health Insurance Plan (UHIP)

  • Mandatory for all international students and their family members (spouse and children) who are in Ontario. You are automatically enrolled and this is your main health insurance plan if you need to see a doctor.
  • Check your Western email for your UHIP card. Students who are in Ontario while enrolled in online classes are still required to have UHIP.
  • Enroll your family members within 30 days of arriving.
  • See for complete details.

Society of Graduate Students (SOGS) Extended Health Plan

Includes some coverage of prescription drugs, as well as basic dental care and vision coverage. Please visit the SOGS Health & Dental Coverage page for details.

More information is available on our Health and Wellness web page.

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STEP 8: Review COVID-19 Specific Resources

Stay up to date with Western’s COVID-19 processes, procedures and resources for students:

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STEP 9: Get Connected to Graduate Student Life

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STEP 10: Sign up for Programs and Services

Other Important Things to Do